TimeFlow Overview#

TimeFlow is CommFlow's calendar and scheduling module. Manage events, coordinate schedules, and never miss important dates.

What is TimeFlow?#

TimeFlow provides comprehensive time management:

• Calendar - Visual event management
• Events - Schedule meetings and activities
• Reminders - Never forget important dates
• Team Scheduling - Coordinate with colleagues
• Integration - Connect with other CommFlow modules

Key Features#

Calendar Views#

Event Types#

Create different types of events:

Calendar Interface#

┌─────────────────────────────────────────────────────────┐
│ TimeFlow           [Day] [Week] [Month] [+ New Event]   │
├─────────────────────────────────────────────────────────┤
│         January 2026                                    │
│  Mon   Tue   Wed   Thu   Fri   Sat   Sun               │
├──────┬──────┬──────┬──────┬──────┬──────┬──────────────┤
│  29  │  30  │  31  │   1  │   2  │   3  │   4          │
│      │      │      │█████ │      │      │              │
├──────┼──────┼──────┼──────┼──────┼──────┼──────────────┤
│   5  │   6  │   7  │   8  │   9  │  10  │  11          │
│      │██████│      │      │      │      │              │
├──────┼──────┼──────┼──────┼──────┼──────┼──────────────┤
│  12  │  13  │  14  │  15  │  16  │  17  │  18          │
│      │      │      │██████│      │      │              │
└──────┴──────┴──────┴──────┴──────┴──────┴──────────────┘

Getting Started#

Accessing TimeFlow#

1. Click TimeFlow in the sidebar
2. View your calendar
3. Navigate between views
4. Create events

Creating Your First Event#

1. Click + New Event or click a date
2. Enter event details:
   • Title
   • Date and time
   • Location (optional)
   • Description
   • Attendees
3. Click Save

Core Functions#

Creating Events#

Quick Create:

1. Click on any date/time slot
2. Type event title
3. Press Enter

Detailed Create:

1. Click + New Event
2. Fill in all fields
3. Add attendees
4. Set reminders
5. Click Save

Event Details#

Editing Events#

1. Click event on calendar
2. Modify details in panel
3. Click Save

Or drag event to reschedule.

Deleting Events#

1. Click event
2. Click Delete
3. Confirm deletion

For recurring events, choose:

• Delete this event only
• Delete all future events
• Delete all events in series

Recurring Events#

Setting Up Recurrence#

1. Create or edit event
2. Click Repeat
3. Choose frequency:
   • Daily
   • Weekly
   • Monthly
   • Yearly
   • Custom

Recurrence Options#

Custom Recurrence#

Repeat every [2] [weeks] on [Mon, Wed, Fri]
Starting: January 15, 2026
Ending: [Never / After 10 occurrences / On date]

Reminders#

Setting Reminders#

1. Open event
2. Click Add Reminder
3. Choose timing:
   • At time of event
   • 5, 10, 15, 30 minutes before
   • 1 hour, 2 hours before
   • 1 day, 2 days before
   • Custom time

Reminder Notifications#

Receive reminders via:

• Desktop - Browser notification
• Mobile - Push notification
• Email - Email reminder
• In-App - CommFlow notification

Multiple Reminders#

Add multiple reminders per event:

Event: Team Meeting
Reminders:
  • 1 day before (email)
  • 1 hour before (desktop)
  • 10 minutes before (mobile)

Team Scheduling#

Inviting Attendees#

1. Open event
2. Click Add Attendees
3. Search for team members
4. Select people to invite
5. Save event

Attendee Responses#

Finding Availability#

See when team is free:

1. Create new event
2. Add attendees
3. Click Find Time
4. View availability grid
5. Select open slot

Shared Calendars#

View team calendars:

1. Click Calendars in sidebar
2. Enable team member calendars
3. Events overlay on your view
4. Color-coded by person

Calendar Categories#

Creating Categories#

Organize events with colors:

1. Go to Settings > TimeFlow > Categories
2. Click Add Category
3. Enter name and choose color
4. Click Save

Default Categories#

Filtering by Category#

1. Click Filter in toolbar
2. Check categories to show
3. Unchecked categories hidden

Integration#

With TaskFlow#

• Task due dates appear on calendar
• Click to open task
• Task completion updates calendar

With Inbox#

• Schedule follow-ups from tickets
• Link events to conversations
• Track customer meetings

With Team Chat#

• Share events in channels
• Event reminders in chat
• Quick RSVP from messages

Mobile Access#

Access TimeFlow on mobile:

• View calendar
• Create events
• Receive push notifications
• Quick add from widget

Keyboard Shortcuts#

Best Practices#

Event Organization#

1. Use categories - Color code event types
2. Clear titles - Include key info in title
3. Add location - Physical or video link
4. Set reminders - Don't rely on memory

Team Scheduling#

1. Check availability - Before scheduling
2. Add agendas - In event description
3. Respect time zones - For distributed teams
4. Don't over-schedule - Leave buffer time

Next Steps#

• Events & Reminders - Deep dive into events
• Team Chat - Coordinate with your team